The Hidden Cost of Office Printing: Why Leasing and MPS May Cost More Than You Think

Most businesses don’t think twice about how they manage their printers. Whether it’s leasing equipment or signing up for a managed print services (MPS) contract, the goal is simple—keep things running.

But what many companies don’t realize is that the true cost of printing isn’t just the machine sitting in the office. It’s everything around it.

Leasing and MPS programs are designed to simplify printing. They bundle equipment, service, and supplies into one predictable monthly payment. On the surface, this feels efficient and cost-effective. But over time, those bundled costs can quietly add up.

Leases often include financing charges, long-term contracts, and limited flexibility. Businesses may end up paying for equipment long after its value has declined. Managed print services can offer convenience, but they frequently include marked-up supplies, usage thresholds, and contracts that are difficult to adjust as business needs change.

The biggest issue? Transparency.

Many organizations don’t have a clear understanding of what they are actually paying per page or per cartridge. Costs become buried in contracts, invoices, and service agreements. And when that happens, overspending becomes the norm—not the exception.

In contrast, businesses that separate their equipment decisions from their supply purchasing often gain more control. By sourcing toner and ink independently, companies can take advantage of competitive pricing, flexible ordering, and better visibility into their actual printing costs.

That doesn’t mean leasing or MPS is always the wrong choice. For some organizations, especially those with complex fleets, it can make sense. But for many small to mid-sized businesses, the convenience comes at a premium.

The reality is simple:

Most offices don’t overspend on printers…
They overspend on everything around them.

At Toner-Dog, we believe businesses deserve a better option—one built on transparency, flexibility, and straightforward pricing. No contracts. No hidden markups. Just reliable supplies when you need them.

Because keeping your office running shouldn’t mean overpaying to do it.